COORDINATOR - VENDOR REGISTRATION

Under the supervision of the Director of Contract Administration, the employee will be responsible for the coordination and processing of vendor registration applications for Hard Rock International, Seminole Hard Rock Support Services, and Seminole Gaming and any other entity / property assigned by the Head of Purchasing or the Director of Contract Administration.  Employee will also have direct contact with suppliers/vendors during the review process of such vendor registration applications.

• Must adhere to the Seminole Gaming, Hard Rock International, and Seminole Hard Rock Support Services policies, processes and procedures as defined by the appropriate jurisdiction.
• Maintain vendor registration master list.
• Complete timely processing of vendor registration applications / requests, renewals and updates, ACH Authorization Forms and annual vendor fee payments.
• Maintain vendors in good standing status by ensuring that all required documents are up-to-date.
• Maintain a Certificate of Insurance active log.
• Manage multiple outlook inboxes in unison with other team members.
• Coordinate information flow between Gaming Compliance, vendors, accounting, and associates.
• Coordinator is responsible for deactivating terminated employees.
• Must be able to manage multiple tasks while adhering to strict reporting deadlines.
• Maintains current knowledge of and adheres to contract procedures, guidelines and standards.
• Promotes positive employee relations at all times.
• Maintains a clean, safe, hazard-free work environment within area of responsibility.
• Conducts themselves in accordance with all Gaming Commission Regulations and Seminole Tribe of Florida policies and procedures.
• Other duties as assigned.

Areas of Vendor Registration Coordinator:

• Process new and renewal vendor registration applications / requests and assuring accuracy, including but not limited to annual invoicing, vendor information updates
• Communication with management
• Vendor registration visibility and awareness
• Document management and tracking
• Property/administration level document compliance

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The employee must have organizational and time management skills, and able to prioritize daily work.  Employee must also be detail-oriented.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to deliver a service level which creates an atmosphere that provides a professional and positive experience to our suppliers / vendors and team members.
• Commitment to routinely go above and beyond in the accomplishment of position responsibilities in an effort to play a role in the achievement of organizational goals.
• Must project a professional appearance.
• Ability to read and understand all applicable policies and procedures.
• Must be able to complete standard forms and reports.

Education and/or Experience:

• High school diploma or equivalent GED. Vendor-related experience or an equivalent combination of education and/or work experience a plus.  Computer systems required, and working knowledge in Microsoft Excel and Word programs.

Skills:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must be able to communicate effectively in English with guests and associate, specific to position duties and responsibilities, including the interpretation of technical manuals and legal documents, as well as coaching/counseling of employees.
• Level of proficiency and the ability to operate computer and software programs. Must have working knowledge of Microsoft Word and Excel computer programs.  Knowledge in the use of the Infinium program and Cobblestone a plus.
• Must possess ability to direct and manage team members.

Work Environment:

• Duties and responsibilities are typically performed in a professional office setting, but there may be times where you will need to be in operating areas. In these areas, you may be exposed to environmental factors including, but not limited to, second hand smoke and excessive noise.

• While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus.

Disclaimer
While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).

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