SPECIALIST - PAYROLL I

As a Payroll Specialist on our team, you are an essential part of the Global Payroll Shared Services team providing payroll to our approximately 20,000 team members.   This role is responsible for establishing and maintaining employee payroll records and providing dedicated quality processing services and error free payroll to our team members.

• Essential duties include, but are not limited to:

  • Accurate, consistent, and timely payroll processing in accordance with established deadlines and policies.
  • Effective communication to all team members and outside vendors.
  • Respond in a professional and timely manner to all payroll related questions.
  • Ensure payroll information is kept confidential at all times. 
  • Review and reconcile payroll via pre-payroll registers and standard reports, for accuracy and error free delivery.
  • Enter involuntary deductions such as Levies and Garnishments into the Payroll system to ensure proper calculation and disbursement to agencies.
  • Import all payroll items including regular pay, expense reimbursements, commissions, bonuses, etc. into the payroll system reimbursements, commissions, bonuses, etc. into the payroll system.
  • Reconcile various types of income including tips.
  • Complete payroll tax forms 941 and annual W2’s.
  • Prepare journal entries to General Ledger.
  • Compile weekly payroll submissions of commissions, bonuses, F&I comp, and other non-standard pay.
  • Enter involuntary deductions such as Levies and Garnishments into the Payroll system to ensure proper calculation and disbursement to agencies.
  • Conducts monthly analysis of earnings and deduction code usage to determine any variances that may result in a payroll adjustment or correction.
  • Maintain proper backup for all payroll entries.
  • Respond to employee inquiries regarding payroll issues or concerns.

Bachelor in Accounting (preferred) as well as two (2) or more years of accounting and computerized payroll experience.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, and depth perception.

The position requires prolonged periods of sitting, writing and keyboarding.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Atmosphere is that of an office that is usually quiet but occasionally can get hectic.

Experience:

• Bachelor’s degree (preferred) in an accounting, finance or business, or equivalent work experience.
• 5-7 years of full payroll cycle processing.
• Certified Payroll Professional (CPP) or FPC preferred but not required.
• Previous payroll processing experience within multi-state and union environment required.
• Review and reconcile payroll via pre-payroll registers and standard reports, for accuracy and error free delivery.
• Direct experience in processing payroll via Infinium payroll system preferred.
• Experience and knowledge in Microsoft Word, Excel, and Outlook software.
• Finesse and ability to deliver under tight deadlines or unusual or critical situations
• Project management skills to execute while navigating through a variety of different tasks.
• Professional presentation of written information, that is clear and effective for your success with your clients
• Collaborative, team minded successful attitude to deliver exceptional customer service.